The Administrative Assistant, Newsroom Operations assists the News Director and members of the team in supporting the newsroom in its journalistic work. The Administrative Assistant performs a number of administrative and clerical tasks, including scheduling, hosting newsroom visits, booking meetings and travel, and managing key documents and files.



Tasks/Responsibilities

Manage and update key hiring and personnel documents. Make sure staff lists and email groups are up-to-date.

Assist with onboarding of new hires and interns.

Schedule meetings and manage calendars.

Plan meetings and take minutes.

Order supplies.

Book travel.

Work with caterers.

Help prepare presentations. Handle presentation logistics, including room reservations, A/V equipment, physical handouts.

Fulfill other requests as needed from the News team to support the mission of the group and newsroom.

JOB REQUIREMENTS
Key Attributes/Knowledge/Experience

Proven experience as an administrative assistant.

Excellent organizational skills.

Proficiency in Microsoft Office products.

Excellent time management skills.

Detail-oriented.

Proficiency is preparing for presentations.

Strong verbal and written communication skills, with a proven track record of being accountable for own agenda and working collaboratively with others to achieve broader goals.