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Operations and Finance Manager
Parents and Carers in Performing Arts (PIPA)

Operations and Finance Manager
Parents and Carers in Performing Arts (PIPA)

  • Project Details
    Salary: c. £30,000 pro rataContract: PermanentResponsible to: CEOLine Management responsibilities: Communications OfficerHours: 21h pw. Part-time, flexible, home based anywhere in the UKAll Deaf or disabled candidates who demonstrate that they meet the essential criteria for this role will be invited for interview.Purpose of the roleThe Operations and Finance Manager is a senior position within the core team, responsible for the smooth running of the organisation. The main functions of the role are to prepare monthly management accounts, annual and project budgets, maintain rigorous policies and procedures, provide support with recruitment and support the joint-CEOs and Board of Trustees as required.This role would suit someone who can communicate confidently at all levels, has a meticulous eye for detail, a passion for numbers and who thrives in a fast-paced working environment. This is a role at a growing organisation that punches above its weight, with high levels of responsibility for an ambitious candidate.In return we proactively promote work-life balance, offer 25 days annual leave plus public holidays, pro-rated to hours worked, and provide a high degree of flexibility and autonomy in the role.Operations and Finance Manager person specification:EssentialHighly numerate with previous experience in a similar role of minimum 2 years.Understanding the principles of double-entry bookkeeping and restricted funding.Experience of liaising with HMRC and payroll.Ability to analyse budgets, forecasting and possible outcomes to establish the most effective course of action.Experience of producing management reports.Excellent and clear communication skills, both verbally and writtenExcellent standard of IT, and administration skills including Microsoft Office. ­­­The ability to plan, prioritise and manage a complex workload and work under pressure.Ability to work as a member of a team.DesirableAn AAT- NVQ4 bookkeeping qualification or able to demonstrate an equivalent level of attainment through significant experience in a similar roleUnderstanding of VAT rulesLine management experienceExperience of producing Board papersProject Management experienceExperience of working in Office Administration for a Senior Manager.Experience of using Xero software.A positive, pro-active attitude.Previous experience in the charity/ arts sector.Main duties and responsibilitiesFinanceManage effective bookkeeping systems and procedures and oversee annual and charity accounting services.Maintain and monitor internal financial controls processes and systems, including accounts payable, accounts receivable, policies and procedures to ensure that PiPA’s day-to-day operational activities are in-line with budgetary allocations.Maintain financial records of income and expenditure across all budgets including restricted budget monitoring and management.Process monthly payroll and pension contributions.Prepare monthly cashflow and management reports, to actively monitor and understand budget variances.Manage bank account, reconciliations and transactions.Prepare documents and schedules for annual accounts liaising with accountants.OperationsWork with CEOs to proactively mitigate financial and legal risks to the organisation and trustees.Ensure PiPA activities are GDPR compliant, meet board policies and directions, criteria by funders, as well as legislative requirements.Coordinate organisation of board meetings, including preparation and dissemination of board papers, agendas and supporting documents.Minute taking at board meetings and timely circulation of minutes afterwards.To fulfil the role of Company Secretary, ensuring compliance with all statutory requirements as a charity.Maintaining effective administrative systems.Line management responsibilities for the Communications OfficerMaintaining up to date contact lists for all PiPA Partners, Ambassadors and associates with the Communications Officer.Human resourcesManaging the recruitment, contracting and induction process for all postsManage holiday leave, TOIL and general PiPA HR systemsDevelop policies and procedures in collaboration with CEO, in areas encompassing but not limited to, finance and accounting, HR, GDPR, IT, conflict of interests, expenses.ITEnsure effective development and administration of IT systems, such as databases, email, cloud filing, back-up and online communication tools including Teams, Skype, Zoom as well as web/video/audio conferencing systems.Procure IT equipment, Microsoft Office subscriptions and warranties.Purchase company phones and contracts as required
  • Production Type
    General Staff + Crew
  • Union Status
    N/A
  • Location
    London
  • Dates & Location
    Permanent
  • Closing Date
    26th Nov 2020