This entry-level position provides administrative and backup support to the Production Team while providing an opportunity to learn about the VFX production environment and process.Primary ResponsibilitiesSupport the Production team in day-to-day activities, assist in production errands and tasks, and be the go-to for general needs to the entire crew.Technical Assistance: Will need some technical ability and knowledge required to run Linux, Windows, and Mac-based programs for reviews with crew (dailies), clients, external vendors, and various meetings.Conference room setup and troubleshooting, Viewstation setup and troubleshooting, basic technical troubleshooting (running generic scripts to resolve issues).Manage cc lists for mail aliases, reviews, shot notifications, tools updates, etc.Meeting Setup: PA will be responsible for notifying crew of all meeting/review times and locations (and making sure they attend), prepping the review playlists, and possibly taking notes. Act as assistant to the CG Coordinators/Managers to help follow up on items after various meetings.Internal Tracking Database: Will assist CG Coordinators in making sure internal tracking tools are up to date.Shipping and receiving (digital & hard copies): Responsible for delivering and receiving all files shared between clients, other ILM locations, external vendors, and internal crew at various locations. Keep a meticulous account of all files transferred.Schedule and Shot Tracking: Assist the Production Coordinators and Managers in making sure the digital and physical schedules are up to date and all vfx elements are accounted for.Data Management: Responsible for ensuring the receipt and sends of data across ILM facilities and to outsource vendors (when applicable) to ensure smooth show workflowShow Schedule: Responsible for overall show calendar and keeping production and supervisor aware of and present for what’s happening on a daily basis (dailies, meetings, client reviews, etc)Contact Information: Maintain internal crew and client contact information, all internal email aliases for the show, and show webpage.Conceive, order, and set up of thematic crew parties and regular crew events, as needed.Shipping and receiving: Prep, ship, receive, store and keep a detailed account of all models, props, media drives and other digital and practical show data shared between various contacts.Office maintenance: Organize the production office, order office supplies, keep the printer supplied with paper, expense reports, organizing travel, etc.Organize and maintain the digital reference repository (digital artwork, movies, etc). Also print physical copies of any reference when needed.Job RequirementsBachelor’s degree in film production or equivalent preferred.Previous experience within a VFX or similar digital production facility a big plus.Computer literacy; word processing and spreadsheet experience helpful.Ability to work on a computer/keyboard for long periods of timeAbility to work extended hours as and when requiredAbility to travel as neededMust PossesMust have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines.Attention to detail, follow through and strong communication skills.Physical Requirements75% of work is on the computer