OVERVIEWProvide full administrative support to SVP Theatrical Operations including running the day to day operation of his office.  Oversee and manage a slate of events on all aspects of servicing, dubbing, technical and International postproduction. This is a 12 month FTC.KEY RESPONSIBILITIESTo provide comprehensive assistance and support and be the right hand person to the SVPLiaise with senior figures such as , International directors, Producers & company executivesManage the SVP’s diary of meetings and appointments and all instigated internal and external meetings and recognising what is priority. Booking meeting rooms; creating agendas and take meeting minutes weeklyEstablish and maintain positive relationships with internal and external clientsProduce and provide support on projects including creating various presentations & videos in this regard ( Localisation, Content Security, Downstream, Vendor Retreats, Territory reviews) Manage all details of complex travel for all trips including events, festivals, premieres, conferences and hand carries. This includes arranging flights, transport, visas, putting together travel schedules, and liaising with territory offices where necessaryComplete & submit expenses, ensuring timely settlement of corporate credit cardsCheck SVP’s emails regularly and flag for his attention, file or delete. Deal with any queries that can be taken from his workloadApprove and raise purchase orders for SVP officeOrganise and prioritise callsDraft emails and send out correspondenceGifting/Thank You'sADDITIONAL RESPONSIBILITIESIn addition to providing full administrative support to the SVP Theatrical Operations the role also requires a huge amount of administrative support for the wider team as well as undertaking my own projects and event organisation:Team EventsSourcing venues & arranging all aspects of team events including Away Days, Summer Drinks, Xmas Party and Leaving do’sManaging events schedules guest lists and deal with specific vendors on all event aspectsInternational meeting organisation and co-ordination; managing the schedules of territory delegates and arrange offsitesCares Day – UPI charity dayGroup dinningScreeningsRAS screenings, Charity screenings, F&F screenings, Cast & Crew any live filmed and broadcasted events, some involved in the Town HallsControlling Tech Ops laptopsSupport at international events and festivals, notably CineEurope and Venice Film Festival and do any admin for festival submissions including sourcing and booking screening roomsDubroomLiaise with the Dubroom on any content we need or special edits and raise DRF’sRedbookSave, update and circulate the REDBOOK and continue to find ways of improving itHand carries and some travel requiredQUALIFICATIONS/ REQUIREMENTSPerson DescriptionHard-workingCommitted and reliableTrustworthy, tactful and diplomaticStrong organisational skills and attention to detailExcellent collaborator, team player with good people skillsStrong verbal and written communication skillsAbility to cope in a fast-moving and dynamic environmentGreat sense of humourKnowledge BaseExcellent ability in Microsoft Office software suiteAbility to assist in the preparation of presentationsGood knowledge of the theatrical film industry (desirable)