The Production Department Secretary is the communication hub of a television series production. They are primarily responsible for phones and scheduling meetings for the show leadership and crew, preparing and executing expense reports and show credits, partnering with the script department and story editor, and organizing crew events.Responsibilities:Coordinating and scheduling meetings for Executive Producers and Line ProducerMaintaining production calendarAnswering phones for Executive Producers taking messages and managing emailsCompiling, ensuring accuracy and distributing show creditsCompleting expense reports as per DTVA proceduresPosting record memos to show serversInteracting with Writers, Line Producers and Story Editors to prepare scriptsPartnering with script department to facilitate distribution of scripts at all key stages of the production: From Premise, Outlines, and all versions of Script (including Final/Numbered and Recording and Conformed) and Pick Ups & ADR, as well as other written material, as directed by Show Runners, Line Producer and Story EditorTimely formatting of ADR scripts for recordsCommunication with Casting Department to ensure all pertinent materials are at recording sessionsAssist casting coordinator at records when neededCompleting travel authorizations and coordinating travel for production crew both domestic and internationalOrdering supplies for crew/production through SAP E-Source and approved vendorsIncreasing crew morale by suggesting and organizing team-building activities (crew potlucks, birthday celebrations, etc.)Point person for facilities; contact operations for crew needsFiling & Photocopying as neededDistribution of materialsPerforming all other applicable duties as assigned by Line Producer/ExecutivePost music lyrics to show serverConform music lyrics from the locked animatic and send for Legal/Standards & Practices approval