Scope & Workflow  Collaborate with the tribe in Asana, keeping all project deadlines, tasks and comments upto date in the project so the team has full visibility on statuses. Work with Project  Manage regarding the “client timeline” milestones specific to the Run of Show, Creative Process, Entertainment, Fabrication, Printing, and Custom Branded items. Assign tasks in Asana with clear deadlines and roles. Develop the client’s ROS throughout pre-production planning and suggest strategies and opportunities to create the guest experience and vibe the client desires. Brief the showcaller when they are onboarded on the ROS and provide any additional info they need to develop the ‘cue to cue” used to call the show. Access the ROS to determine any and all show content that may be needed, and create a “content tracker” using the agency template. Track all content, updating the sheet periodically and ensuring all contributors are aware of the deadlines and content specifications. Responsible for project managing the creative process for all designs, collaborating with the Sr Designer and Creative Director for designs, consulting with the Technical Manager to ensure designs can be technically executed, working with the producer for sourcing rentals, and the project manager for all client deliverables and deadlines. TBD with scope progression, designs will include stage set, decals, and signage, custom fabrication, branded swag, graphics/motion graphics for screen content, food packaging, FOH uniforms, etc.Consult with Technical Manager to create and distribute content specifications using the agency's google doc template. Develop concepts for event installations using forward-thinking ideas that create unique branded environments  and interactive experiences. Attend client pitches to present creative concepts as neededDevelop well thought out creative briefs for the various experiences and eventsResponsible for client slides for presenting creative options / solutions. Collaborate Sr Designer and Project Manager on the presentation materials and other documents that help to convey the creative concepts developed.Ensure creative integrity by clearly articulating and defending conceptual and directional choices.Works closely with the Technical Manager to aid in the look and feel of the experience from ideation to build.Work closely with the Senior Designer to develop layouts/activations through various methods. (Sketching, Floor Plans, Mood Boards, Modeling, Technical drawings)Build and maintain effective client relationships, ensuring that all client’s needs are heard, understood and addressed in a timely manner and clearly articulated to the tribe.Update the production budget tracker with the costs related to the creative deliverables you are managing, which will include: Scenic fabrication, printing, branded items, photography, graphic/motion graphic designs, and other custom designed deliverables. Report updates on creative budgets to the Production Director promptly and consult with them as needed if costs exceed budget. Organize and reconcile project expenses in a timely fashion in accordance with company policiesManage RFP process for creative services: Clearly communicate the event brief, scope of work requested, pre-pro deadlines, onsite schedules, Covid policy, and any other relevant information in the RFP.Set clear deadlines when soliciting bids and provide drawings and supportive documents Track the vendor outreach in the master sheet. Maintain the contact list for each “category” of vendors by adding the info for every vendor you solicit pricing from and include primary contact person’s info with email and phone number As vendor proposals are received, review and access the proposal - IF the vendor should be considered, create a vendor folder, save their proposal, and create a task for the vendor in Asana and link the folder in the description. Work with creative and design teams to ensure progress, identify issues and provide solutions. Attend project meetings and creative work sessions/brainstorms; facilitate as neededClearly dictate needs and specificities to printers, production designers and installers and oversee the quality control, safety and effectiveness of installations, fabrications, load-ins and loadoutPro-actively debrief project elements when completedComplete weekly time tracking via Harvest during pre-production Maintain a professional standard and demeanor for all working situations (in office, on-site, remote/calls etc…)Follow all company policies within the handbook as they relate to policy, procedure, and general conduct Attend BlackHouse Orientation and On-boarding meetings (tbd ib office or remote) Attend post-production meetings as needed and complete post-production reports Attend client meetings, site visits, and vendor shop visits as needed File all quotes and documents from vendors to the google drive promptly and when emailing within BlackHouse team send documents by inserting a google drive link (instead of attaching a document). Onsite Support Responsible for executing the creative vision onsite, managing the event design aspects of the install - ensuring the designs are installed as sold. Serve as creative production lead with all vendors entertainment, décor, fabricators,  photographerOversee the load-in / install / loadout of all  vendors you are responsible forExecute the integrity of the creative treatment in all deliverablesBe on radio during installation/ strike and clear communication throughout the event Attachments:

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