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Executive Assistant

Executive Assistant

  • Project Details
    Job Summary:Assists top-level executive(s) by providing secretarial and administrative support, frequently involving confidential matters.  Process all sales orders for PRIDE Radio, San Francisco talent endorsement and National Integration coordinator.Responsibilities• Prepares correspondence, reports, and other administrative tasks, e.g., typing and filing.• Screens telephone calls, greets visitors, and responds to general inquiries.• Aggregates and interprets data for financial/accounting reports.• Schedules appointments, plans meetings, keeps phone logs, maintains calendars, coordinates travel arrangements and processes expenses.• Coordinates events for station(s) and management meetings.• Develops and maintains management and reporting systems.• Assists Human Resource and EEO functions for the market.• Handles confidential matters with absolute trustworthiness; ensures interactions and transactions are ethical and convey integrity.• Anticipates and interprets the needs of management staff without direction.• Coordinate all National client integration campaigns for all San Francisco brands.• Assists local market sales team coordinating talent endorsements and AE tracking, along with being the dedicated liaison for all PRIDE Radio orders.QualificationsCompetencies/Skills• Proficiency in Microsoft Office suite, social media platforms and search tools• Ability to use or quickly learn designated iHeartMedia software including commercial and digital traffic system, Salesforce, corporate reporting and financial systems• Graphic design skills and ability to use Adobe Illustrator and Photoshop a plus• Trustworthy when dealing with confidential and private matters• Professionalism: makes a good 1st impression; demonstrates respectful, friendly and welcoming behavior; exhibits speech, appearance, body language, mannerisms, and dress appropriate to the environment; maintains professional work surroundings• Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected• Stress tolerance: composure when faced with difficult/demanding situations and/or personalities and shifts in priorities and/or tasks• Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; uses professional telephone skills• High degree of collaboration with all levels in the organization• Can work independently without close supervision• Excellent analytical and decision-making skills• Time management: uses appropriate tools to manage time; focuses on urgent and important tasks; shows strong attention to detail; meets deadlines• Ability to multi task in a fast-paced environmentWork Experience• 1-3 years’ experience as Executive or Sales Assistant• Media experience helpfulEducation• Minimum high school graduate, college degree preferredCertifications• None requiredLocationSan Francisco, CA: 340 Townsend St, Floors 4 and 5, 94107Position Type                                                                                             Regular
  • Production Type
    General Staff + Crew
  • Union Status
    Non Union
  • Location
  • Dates & Location
    Full Time
  • Closing Date
    21st Jan 2022