A highly valued role in providing vital support to all members of the Group Secretariat team, together to deliver a professional and broad ranging Company Secretarial service to the PLC Board, its Committees, the Management Board and Divisional Boards; and the Director of Ethics & Compliance.  Key Responsibilities:What do I need to get this role/job?Minimum criteria Strong organisational and prioritisation skills, good communication skills, both written and verbal, ability to interact with senior stakeholders and excellent attention to detail.A strong interest in, and some understanding of, company secretarial practice.Strong administration experience within a large organisation.Experience of working with google suite.High self-motivation.Good time management with the ability to work to deadlines.Ability to stay calm under pressure and be flexible.A good team player.ITV strongly encourages applications for this role from candidates with a disability and as a Disability Confident Leader, we have committed to interview all candidates with a disability whose application meets the minimum criteria for the role. (minimum criteria above)Key Criteria:COMPANY SECRETARIALBoard administration and support, including: Responsibility for diarising and arranging ITV plc, Management and Divisional Boards and Committee meetings. Assisting with the logistics for Board and Committee meetings and providing support on the day.Communicating key deadlines for paper submission and pack production to stakeholders/presenters ahead of time.Co-ordinating and uploading PLC Board, Committee and Management Board and Divisional Board papers via Board Intelligence.Relaying actions to relevant people following meetings. Distributing final minutes to respective Board and Committee Chairs.Preparing and maintaining the annual calendar for the Boards to include corporate events and key dates.Organising pre-Committee meetings and ad-hoc meeting requests from NEDs and Board members.Updating the forward looking agenda for Boards and Committees.Assisting with ad hoc matters such as NED induction organisation, and updating the Register of Interests and Gifts and Hospitality Register for PLC Board and Management Board.Assisting the team, as time permits, on other areas including: Maintaining team and Board contact records.Updating and maintaining the team’s shared drive filing system for Board and Committee related records, papers and minutes.Keeping records on Board Intelligence up to date.Releasing regulatory announcements to the London Stock Exchange as required.Keeping the governance section of the itv.plc website up to date.Processing invoices and expenses claims for payment and maintaining accurate records for budget purposes. Maintaining team holiday records.Managing the Group Secretariat inbox.PA to the Director of Ethics & ComplianceManaging the diary of the LBA Director, dealing with meeting requests.Screening internal and external telephone calls/requests, taking messages, communicating in a professional, discreet and diplomatic manner.Arranging conference calls, Google Hang-Out facilitations, meetings, meetings rooms,  refreshments, presentation materials and welcoming guests as needed (limited at the moment)Monitoring the LBA Director’s inbox, recognising their key objectives, deadlines and priorities.Dealing appropriately with a range of internal/external correspondence/enquiries by mail (once in an office based environment), e-mail and telephone.Typing confidential documents accurately and at speed.Designing presentations using Google slides/powerpoint  from initial hand-written drafts or notes taken from conversations.Assisting with day to day issues.Formatting and proofreading documents. Building and maintaining a reliable and trusting working relationship with the LBA Director including maintaining absolute confidentiality of all issues. Carrying out research on various topics as required.Arranging and booking national and international travel as required (limited at the moment).Completing expenses in a timely manner using ibusiness.Keeping and maintaining a proficient tidy and organised filing system both online and in physical form (as needed).Managing document storage, archiving and retrieval.  Arranging purchase orders, tracking invoices and payments as required.Managing delivery of events which the LBA Director is involved in internally and externally.Working closely with the other PAs. Other ad hoc duties when requested.