Executive Assistant I
Paramount

Executive Assistant I
Paramount

  • Project Details
    Overview and Responsibilities This position is responsible for supporting Senior Vice President Facility Services, Vice President Energy & Engineering, Executive Director Planning & Development, Executive Director Property Services and Director Facility Services. Responsibilities to include, but not limited to: * Develops and/or maintains databases, distribution lists, mailing lists and filing systems * Prepares and tracks expense reports and purchasing requests for supplies * Manages two meeting room calendars * Manages executive’s calendar and schedule/coordinate daily meetings and appointments, assists in managing the executive’s timely arrival to meetings * Arranges travel plans and itineraries and compiles documents for travel-related meetings * Answers and screens a high volume of phone calls and email, taking action when appropriate and following up * Prepares agendas, notices, minutes, and resolutions for meetings * Composes and prepares confidential correspondence, reports, presentations and other documents * Creates and maintains databases and spreadsheet files * Performs additional administrative duties such as filing, typing, and copying documents * Greets scheduled visitors and conducts to appropriate area or person * Maintains inventory and orders supplies and business cards for the department * Tracks on-boarding and off-boarding and updates floor plans accordingly * Acts as the backup support to Coordinators within the department * Assist in additional tasks as assigned Basic Qualifications * Minimum 5 years related experience * Proficiency with Word, Excel, PowerPoint and internet software Additional Qualifications Desired skills: * Bachelor’s Degree * Familiar with a variety of industry concepts, practices, and procedures * Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management * Organized and detail oriented with the ability to manage multiple high priorities Eligibility requirements: * Interested candidates must submit a resume/CV online to be considered * Must be willing to submit to a background investigation * Must have unrestricted work authorization to work in the United States
  • Production Type
    General Voiceover
  • Union Status
    Non Union
  • Location
    California
  • Dates & Location
    Full time
  • Closing Date
    5th Feb 2018