Overview and Responsibilities

This position is responsible for supporting Senior Vice President Facility Services, Vice President Energy & Engineering, Executive Director Planning & Development, Executive Director Property Services and Director Facility Services.

Responsibilities to include, but not limited to:
* Develops and/or maintains databases, distribution lists, mailing lists and filing systems
* Prepares and tracks expense reports and purchasing requests for supplies
* Manages two meeting room calendars
* Manages executive’s calendar and schedule/coordinate daily meetings and appointments, assists in managing the executive’s timely arrival to meetings
* Arranges travel plans and itineraries and compiles documents for travel-related meetings
* Answers and screens a high volume of phone calls and email, taking action when appropriate and following up
* Prepares agendas, notices, minutes, and resolutions for meetings
* Composes and prepares confidential correspondence, reports, presentations and other documents
* Creates and maintains databases and spreadsheet files
* Performs additional administrative duties such as filing, typing, and copying documents
* Greets scheduled visitors and conducts to appropriate area or person
* Maintains inventory and orders supplies and business cards for the department
* Tracks on-boarding and off-boarding and updates floor plans accordingly
* Acts as the backup support to Coordinators within the department
* Assist in additional tasks as assigned

Basic Qualifications
* Minimum 5 years related experience
* Proficiency with Word, Excel, PowerPoint and internet software

Additional Qualifications
Desired skills:
* Bachelor’s Degree
* Familiar with a variety of industry concepts, practices, and procedures
* Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
* Organized and detail oriented with the ability to manage multiple high priorities

Eligibility requirements:
* Interested candidates must submit a resume/CV online to be considered
* Must be willing to submit to a background investigation
* Must have unrestricted work authorization to work in the United States